Cooperstown Chamber of Commerce

Board of Directors

October 8, 2009

Present: Marc Kingsley, Becky Davidson-Nielsen, Jane Duel, Scott Dunlop, Mike Otis, Ken Meifert, Margaret Savoie, Steve Elliott, Dionne Wade, Andrew Marietta, Will Green, MJ Kevlin, Yvette DiMaggio, Will Green, Donna Shipman

Absent: None

Staff: Executive Director- Susan O’Handley, Angela Chadwell

Presentation by Vin Russo, Village of Cooperstown, Doubleday Field Committee.

Committee is looking to attract MAAC Conference Championship Baseball Series for 2011. Four teams would play Tues-Fri the week before Memorial day weekend.  Successful bid would require cooperation of Village and local businesses to provide accommodations and facilities.  Vin is asking for Chamber support of effort, agreed to keep staff up to date on progress. Some fund raising possibilities might be available.

 Meeting called to order 8:29am, A. Marietta, Pres.

Approval of September 10, 2009 meeting

1st J. Duel, 2nd M. Kinsley

Committee Reports

Finance: Jane Duel, Chair

Fiscal year 2009 ended in black

Board to get condensed financial report, detailed report will be available upon request.

S. Dunlop requested improvements be made to Treasurers report so board can more easily see current financial condition. E.D. S. O'Handley agreed to make changes.

Cash on hand $3200

J. Duel requested status of accounts receivable, 4 members still owe for membership and advertising $555.00. E.D. Susan stated that any moneys received for renewals of delinquent members to be applied to AR first. A. Chadwell has called all delinquent accounts.

Executive:

Minutes of meeting not available, A. Marietta to provide minutes for next meeting. Possible change of exec. meeting date.

Strategic Planning:  A. Marietta, past chair

No meeting Sept./Oct. Deb Taylor will be chairing now that Andrew is President.  Vice Chair will be Marcie Birch. There was a committee sign up at annual meeting. E.D. Susan will be distributing committee information to membership. A. Marietta-need to develop succession plan for committee chairs in order to have continuity. D. Taylor-she and Marcie Birch plan on attending upcoming committee meetings in order to go over committee charges and discussion strategic plan.

Marketing: M. Kingsley, Chair-No meeting, will be scheduling before next board meeting

Membership:  K. Meifert, chair

No meeting since last board meeting. working on new meeting date. E.D. Susan- staff is working on renewals, lots of interest, 50% have renewed. More robust renewal packet has prompted greater interest/questions. Staff has been spending more time going over opportunities with members/prospective members.  Discussion on seminar scheduled for Oct. 15th. topic to be web developement, moderator Devin Morgan. Concern with lack of advertising and short notice for seminar, decision to move date back. E.D. Susan to work on rescheduling. Agreement that in future, membership committee to take lead on seminars and other member opportunities.

Marketing: S. Dunlop, Chair

Scott has requested that all interested parties begin work on 2010 marketing guide A.S.A.P.. Would like to move completion date up to March, concentrate on better distribution to our primary marketing area. Guide is important revenue source, $40k revenue in 2009. Committee will be looking at creating greater buzz for 2010 launch.

Board Development, Chair, Open

A. Marietta, need to fill chairmanship.  Will Green nominated himself and board quickly approved, unanimously. S. Elliott agreed to assist to insure a smooth transition.

Directors Report,

Susan referred members to report that was included in packet.  A. Marietta extended congratulations from board for successful Pumpkinfest and all of their hard work.

S. Elliott inquired about status of volunteers regarding our insurance coverage, A. Chadwell stated that our special event policy covered volunteer workers.

New Business:

A. Marietta, M. Savoie both wanted to discuss poor attendance at our annual meeting. Concern that chamber is not engaging membership. S. Elliott, not much was done to build interest, why would someone attend? All agreed that more work needs to be done on next years. K. Meifert, membership committee will work on improvement for next year.

Motion to adjourn,   1st Margaret  2nd Marc

Next meeting:  Nov 12th