Cooperstown Chamber of Commerce

Board of Directors

September 10, 2009

Present: Marc Kingsley, Becky Davidson-Nielsen, Jane Duel, Scott Dunlop, Mike Otis, Ken Meifert, Margaret Savoie, Steve Elliott, Anne Geddes-Atwell, Andrew Marietta, Will Green and MJ Kevlin

Absent: Yvette DiMaggio

Staff: Susan O’Handley

• Meeting called to order @ 8am
• August 13, 2009 board minutes approved
• Discussed insurance review
• Staff action item: need to develop waiver for members to sign with health insurance enrollment
• Invite health insurance carriers to offer info in December for Open Enrollment
• 1^st by Jane and 2^nd by Anne
• Committee Reports and Discussion/Action Items
• Finance Committee
• $6449 deficit
• Did not account for Pumpkin Fest funds spent in last year’s fiscal year
• Discussed 2009-2010 budget
• Still lacking list of payables and cash flow projections
• Health insurance projections unclear and need clarification
• Banner ads projection discussion
• Question about new fee structure to wedding website
• Membership increase budgeted
• Need to have 30 new members join
• 2009-2010 net loss was 30 members
• Motion by Andrew to approve budget with contingency that list of payables and cash flow analysis and budget actual for health insurance program be reported out at all Finance Committee meetings and board meetings
• 2^nd by Jane. Approved.
• Executive Committee
• Met twice in August
• Discussed finances, Pumpkin Fest, Display Rack in Chamber office and contractual issue
• October 1^st Annual Meeting
• Building repairs
• Need letter to editor thanking donations of labor and materials
• Need to create building fund
• Bed tax presentation resulted in increase
• Phone system still need more information
• Strategic Planning
• Committee protocol and committee liaisons
• Committee info at Annual Meeting and committee recruitment
• Membership
• Renewal packets going out
• Marketing
• Banner ads finalized
• Financing for payment available
• Guide meeting set
• Board Development
• No meeting
• Need to appoint new committee chair
• ED Report
• Renewals
• Budget
• Pumpkin Fest
• Volunteer recruitment has not gone out yet
• Need kids activities for Sunday
• Pr is out (direct mail, web, and radio)
• Next meeting Tuesday
• Old Business
• New Business
• Discussion around partnership opportunities for future
• September 23^rd membership orientation from 10am to 4pm at Howard Johnson
• Anne Geddes-Atwell’s last board meeting. Thank you to Anne for 9 years of service.
• Meeting adjourned 10am
• Motion by Marc and 2^nd by Jane
• Next meeting September 10th
• Submitted by Andrew Marietta