Cooperstown Chamber of Commerce

Board of Directors

July 9, 2009

Present: Marc Kingsley, Becky Davidson-Nielsen, Jane Duel, Scott Dunlop, Deb Taylor, Ken Meifert, Will Green, Steve Elliott, Anne Geddes-Atwell, MJ Kevlin, Margaret Savoie

Absent: Yvette DiMaggio, Mike Otis, Andy Marietta

Staff: Susan O’Handley

• Meeting called to order @ 8am
• May 14 board minutes approved with one suggested amendment

o 1^st by Jane and 2^nd by Becky

• Committee Reports and Discussion/Action Items
• Finance Committee

o Budget Review with issues to be worked out in committee 7/20 meeting

o Expected $10K deficit, not including fundraising income

o Treasurers Report not available – will be sent by email.

o August 13 Board Meeting added to schedule for 09/10 draft budget 1^st review; Liability Insurance presentation by broker; Nominations to Board;

• Executive Committee

o Review of May and June Meeting Minutes

o Facilities improvements due in July (donated time/materials)

• Strategic Planning

o Presentation of updated plan – Approval to accept update

o 1^st by Scott, 2^nd by Deb

• Tourism Committee

o On hiatus through September

• Membership

o Review potential members, motion to accept new

o 1st by Jane, 2^nd by Becky

o Confidential discussion re: complaints and removal of member business

o Review of Concert – Presentation to Village Finance Committee 7/16 – Deb, Jane, Margaret will attend with Susan

o Review of Parade – Hall of Fame is waiving their 50% split of Net as per Ken

o PumpkinFest Progress Report from Susan

o Golf Tournament Progress Report from Becky

• Marketing

o Area guide

§ Distribution report pending

§ Follow up on May Press Release

§ Develop admin timeline for 09/10 guide and distribution

o Web

§ Banner ads final program a priority – sooner the better for income

§ No charge for relocation of ads for beta test 2 – 30 days

§ Development underway for subpage updates and calendar

o Affinity Programs

§ Move to priority as they all have income generation potential

§ Motion to authorize Susan to sign contracts for Constant Contact, MOZY, Rx Program and Energy Next as soon as revisions are made as per legal advice

§ ^1st Jane, ^2nd by Scott

• Board Development

o Nominations Committee Report – confidential distribution of nominee list for board input - .lists distributed at meeting returned to Marc to assure confidentiality. Respond to Marc. Anne resigned from Committee Chair position due to time constraints – Mike will be approached to take her place in this capacity.

o Decisions on slate for 2 openings will be presented on Aug 13 Board Meeting.

• Director’s Report

o Summary handed out

• Old Business

o Items moved to August Agenda

o Note from Steve in re: postage for Area Guides – would not support eliminating first class mailings or charging for this.

• New Business

o Letter to the editor re: Cooperstown Downtown

o Recommendation to not submit response

o Suggestion to compile data and prepare release as a marketing/education piece

• Meeting adjourned 9:30am

o Motion by Anne, 2^nd by Becky

• Next meeting August 13th

o Submitted by Susan O’Handley